Privacy Policy
This Privacy Policy explains how World Philosophical Forum Malaysia (WPF Malaysia), as the organisation responsible for the World Philosophy Day Malaysia website, collects, uses, processes, discloses, retains and protects personal information in connection with our website, events, conferences, programmes, communications and related activities.
Last Updated: 23 October 2026
Our Commitment to Your Privacy
World Philosophical Forum Malaysia respects the privacy of individuals who visit our website, participate in our activities, communicate with us or otherwise provide personal information.
We are committed to handling personal information responsibly, transparently and in accordance with applicable data protection requirements.
This policy applies to information processed by WPF Malaysia in connection with the World Philosophy Day Malaysia website at https://worldphilosophyday.com and related activities.
Where registrations, purchases or payments are completed through an external website, including Yayasan Gual Periok, the privacy practices of the relevant website operator and payment service provider may also apply.
01. Information We May Collect
Depending on how you interact with our website, events and services, we may collect personal information including:
- Full name and preferred name
- Email address
- Telephone or mobile number
- Country of residence
- Designation, title or professional position
- Organisation, institution or affiliation
- Registration and participation information
- Conference, programme or event preferences
- Correspondence and enquiries submitted to us
- Speaker, delegate, partner or sponsorship information
- Attendance and participation records
- Transaction or payment confirmation information where relevant
- Technical information associated with the use of our website
- Other information voluntarily provided in connection with our activities
We seek to collect information that is reasonably necessary and relevant to the purposes for which it is requested.
02. Registration and Payment Information
World Philosophy Day Malaysia may provide links to external registration, checkout or payment facilities.
For World Philosophy Day 2026, applicable conference registrations and payments are currently facilitated through the Yayasan Gual Periok website at https://yayasangualperiok.org.
Information submitted directly through that website is collected and processed through YGP’s registration and checkout systems, subject to its applicable privacy policy and related terms.
Where necessary for organising and administering World Philosophy Day activities, relevant participant information may be provided to WPF Malaysia by YGP or an authorised service provider.
Such information may be used to verify registrations, manage attendance, communicate with participants, prepare event arrangements and maintain appropriate administrative records.
WPF Malaysia does not itself operate the external payment gateway merely by providing a link to the registration website.
Payment processing and related credentials are handled through the applicable checkout website and its authorised payment service providers.
WPF Malaysia may receive relevant transaction information, including registration status, payment confirmation, order references and other details reasonably necessary for event administration.
03. How We Use Your Information
We may use personal information for purposes including:
- Administering conferences, events, programmes and related activities
- Coordinating registrations and confirming participation
- Verifying registration and payment status where necessary
- Communicating important event information
- Sending registration confirmations, notices, reminders and programme updates
- Coordinating speakers, delegates, guests and invited participants
- Managing attendance, hospitality and event logistics
- Responding to enquiries, requests and administrative matters
- Communicating with organisers, partners, sponsors and service providers
- Maintaining appropriate organisational and administrative records
- Addressing technical issues, duplicate registrations or transaction enquiries
- Protecting the security and integrity of our website
- Improving website accessibility, functionality and visitor experience
- Sending information regarding future relevant activities, where permitted
Personal information will be processed for purposes reasonably related to our operations, activities and communications, subject to applicable legal requirements.
04. Event Communications and WhatsApp
Where you provide a valid telephone or mobile number in connection with a registration, event, enquiry or related activity, we may use that number to communicate important information.
Communications may be delivered through telephone calls, SMS, WhatsApp, email or other appropriate channels.
These communications may include:
- Registration and participation confirmations
- Conference dates, times and venue details
- Programme and itinerary updates
- Dress code and attendance requirements
- Important announcements or changes
- Event reminders and administrative instructions
- Responses to enquiries or support requests
Where WhatsApp is used, the communication service may process information in accordance with its own terms and privacy practices.
Providing a telephone number does not automatically authorise unrelated promotional communications.
05. Future Events and Promotional Communications
WPF Malaysia may organise or support future conferences, educational programmes, philosophical discussions and related initiatives.
Where permitted under applicable requirements, we may use relevant contact information to send invitations, announcements or updates concerning these activities.
You may request to stop receiving future promotional communications by contacting us at admin@worldphilosophyday.com or by using an available unsubscribe or opt-out mechanism.
Opting out of promotional communications will not necessarily prevent us from sending essential administrative messages relating to an active registration, transaction, event or enquiry.
06. Disclosure and Sharing of Personal Information
WPF Malaysia does not sell personal information to unrelated third parties for independent marketing purposes.
Personal information may be shared where reasonably necessary with:
- Authorised event organisers and administrative personnel
- Co-organisers and collaborating organisations involved in relevant activities
- Yayasan Gual Periok, where involved in registration administration
- Website hosting and technical service providers
- Registration and payment service providers
- Email, messaging and communication service providers
- Event venues and logistics service providers, where necessary
- Professional advisers and authorised contractors
- Regulatory bodies or public authorities where disclosure is required or permitted by law
Information shared with third parties will be limited, where reasonably practicable, to what is necessary for the relevant purpose.
Third-party organisations may operate under their own privacy practices and legal responsibilities.
07. Cookies and Website Technologies
Our website may use cookies and similar technologies to support normal operation, website functionality, security and visitor experience.
Cookies are small files or pieces of information that may be stored on your browser or device.
Depending on the technologies active on our website, cookies or similar tools may be used to:
- Maintain essential website functionality
- Remember language or display preferences
- Support website security
- Enable embedded content or third-party services
- Understand website traffic and technical performance
- Improve usability and visitor experience
Some cookies may be necessary for the operation of the website, while others may depend on optional services or features.
You may manage certain cookies through your browser settings or available website controls.
Disabling essential cookies may affect the functionality of some website features.
08. Data Security
We implement reasonable administrative and technical safeguards to protect personal information under our control against unauthorised access, misuse, loss, alteration and disclosure.
These measures may include controlled access to information, website security arrangements, secure hosting and other appropriate technical or organisational practices.
We may also rely on security measures implemented by our hosting providers and authorised service providers.
Although reasonable precautions are taken, no electronic transmission or storage system can be guaranteed to be completely secure.
Users are encouraged to exercise appropriate care when submitting personal information online.
09. Retention of Personal Information
Personal information will be retained for as long as reasonably necessary to fulfil the purposes for which it was collected.
This may include requirements relating to:
- Event and programme administration
- Registration and attendance records
- Organisational communications
- Financial and transaction verification
- Record-keeping and reporting
- Legal and regulatory obligations
- Resolution of enquiries or disputes
Retention periods may vary depending on the nature of the information and applicable requirements.
Where information is no longer reasonably required, it may be securely deleted, anonymised or otherwise handled in accordance with applicable requirements.
10. Accuracy of Personal Information
We rely on individuals to provide accurate, complete and current information when registering for activities or communicating with us.
If you believe that personal information provided to WPF Malaysia is inaccurate or outdated, you may contact us to request a correction or update.
Where the information is maintained by another organisation, including the operator of an external registration website, we may direct you to the relevant organisation or assist with the enquiry where appropriate.
11. Your Privacy Rights and Choices
Subject to applicable law, you may have rights concerning personal information processed about you.
These may include the ability to:
- Request access to personal information held about you
- Request correction of inaccurate, incomplete or outdated information
- Withdraw consent where processing is based on consent, subject to applicable limitations
- Request that certain processing or promotional communications cease
- Raise questions or complaints concerning the handling of personal information
- Exercise other rights available under applicable data protection requirements
Requests will be considered in accordance with applicable law and any legitimate obligations concerning record retention, event administration or other relevant purposes.
We may request appropriate information to verify your identity before processing a request involving personal information.
12. International Participants and Data Transfers
World Philosophy Day Malaysia welcomes international participants, speakers, delegates and visitors.
In connection with our activities, personal information may be accessed or processed by authorised personnel, organisations or service providers located outside Malaysia where reasonably necessary.
Any such processing or transfer will be handled in accordance with applicable requirements and appropriate safeguards.
13. External Websites and Third-Party Services
Our website may contain links to external websites, registration platforms, payment facilities, embedded content and other third-party services.
These services may have separate terms, privacy policies and security arrangements.
WPF Malaysia is not responsible for the independent practices of external websites or services that are outside its control.
Visitors are encouraged to review the relevant privacy information before submitting personal details or completing transactions through external platforms.
14. Photographs, Videos and Event Documentation
World Philosophy Day events and related activities may involve photography, video recording or other forms of event documentation.
Such materials may be used for legitimate event reporting, historical documentation, organisational records and approved promotional purposes, subject to applicable requirements.
Where individual consent or additional notification is required, appropriate arrangements should be made.
Individuals with enquiries or concerns about identifiable event imagery may contact the administration team.
15. Children’s Personal Information
Our website and activities are primarily intended for general audiences, including adults and professional or academic participants.
Certain educational or related activities may involve younger participants.
Where personal information relating to a minor is necessary, it should be provided by or with the appropriate involvement or authorisation of a parent, guardian or other responsible person, where applicable.
We do not knowingly seek unnecessary personal information from children.
16. Changes to This Privacy Policy
WPF Malaysia may update this Privacy Policy to reflect changes in website functionality, operational practices, services or applicable requirements.
The latest version will be published on this page together with its effective or last-updated date.
Where required, additional notice will be provided regarding material changes.
17. Contact Us
For questions concerning this Privacy Policy, requests relating to personal information or other privacy-related enquiries, please contact:
World Philosophical Forum Malaysia
World Philosophy Day Malaysia Administration
Email: admin@worldphilosophyday.com
Website: https://worldphilosophyday.com
Contact Page: https://worldphilosophyday.com/contact/
Please provide sufficient information concerning your enquiry so that we can review and respond appropriately.
Have a Question About Your Information?
If you would like to update your personal information, raise a privacy-related enquiry or stop receiving future promotional communications, please contact our administration team.
Contact Us → https://worldphilosophyday.com/contact/